Professional Email Replies

How to Reply to “Approved” Professionally

An “Approved” response is a clear green light. A professional reply confirms receipt, reinforces accountability, and signals immediate execution—without unnecessary back-and-forth.

Copy & Paste Replies

Action-Oriented

Thank you for the approval. I’ll proceed immediately and keep you updated on progress.

Client-Safe

Thanks for the approval. We’ll move forward as planned and share the next update by Friday.

Formal

Approval acknowledged. The request has been authorized and execution is underway.

Internal Team

Thanks for approving—starting this now.

Clarifying Scope

Thank you. Just confirming—does this approval include the updated budget attachment as well?

When You Should Reply

To confirm accountability and start execution
When approvals trigger deadlines or deliverables
To maintain a documented audit trail

When You Don’t Need to Reply

Automated system approvals
You were CC’d with no action ownership
The approval closes the workflow entirely

Related Situations

Reply to “OK” Reply to “Noted” Follow-Up Email

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